Help Center › Email Signature
Build a professional HTML email signature with your name, contact details, company logo, and a clickable link to your digital business card. Copy the generated code and paste it into Gmail, Outlook, Apple Mail, or any email client. Every email you send becomes a passive introduction to your digital profile.
Key benefits
- One-click contact save — recipients click your profile link in the signature and can save your contact instantly, no vCard attachment needed
- Always current — the profile link in your signature points to your live card, so your details stay accurate as your role or info changes
- No design expertise required — choose a layout, fill in your details, and the tool handles the HTML
- Works everywhere — generated signatures are compatible with the major email clients: Gmail, Outlook, Apple Mail, and mobile apps
Who it's for
All NFC Tagify portal users. Particularly valuable for sales professionals, account managers, consultants, and anyone who sends a high volume of outbound email.
How to create your signature
Installing in your email client
| Client | Steps |
|--------|-------|
| Gmail | Settings (⚙) → See all settings → General → Signature → New signature → paste HTML in the rich-text editor |
| Outlook (desktop) | File → Options → Mail → Signatures → New → paste in the HTML editor (switch to HTML mode if needed) |
| Outlook (web) | Settings → View all Outlook settings → Compose and reply → Email signature → paste |
| Apple Mail | Mail → Preferences → Signatures → + → paste; enable "Edit in HTML" if shown |
| Mobile (iOS/Android) | Most mobile email apps have limited HTML support — paste the plain-text version or include a manual link |
Tip: after pasting, send a test email to yourself and check how it renders on both desktop and mobile before using it with clients.
Customisation options
- Layout — horizontal (photo/logo on the left, details on the right) or vertical (stacked)
- Colours — text, link, and divider colours; enter exact hex codes to match your brand
- Font — font family and size; stick to web-safe fonts (Arial, Georgia, Helvetica) for maximum compatibility
- Logo or photo — choose between a company logo or personal headshot
- Social icons — enable LinkedIn, Twitter/X, website, or other links
- CTA text — the clickable profile link label; keep it short and action-oriented
Use cases
- Sales outreach — every cold or warm email carries your digital card; prospects can save your contact immediately
- Customer success — every support reply includes a clear way for the customer to reach you or view your full details
- Team standardisation — company admins can define a standard signature style so all team members look consistent
- Freelancers & consultants — a polished signature signals professionalism without a large company behind you
Frequently asked questions
Why doesn't my signature look right in email?
Some email clients (especially mobile apps) strip certain HTML and inline styles. Use a simple layout, avoid background images, and stick to web-safe fonts. Send a test to both a Gmail and an Outlook address before rolling it out.
Can I have more than one signature?
Yes. Generate as many variations as you need — for example, a full signature for new contacts and a shorter one for replies. Your email client's signature settings will let you choose which to apply per email.
The profile link isn't updating. What should I do?
The link in the signature is generated once when you copy it. If you changed your profile URL (e.g. by changing your username), regenerate the signature and copy the new code.
Should I include my full address?
Most professionals omit a street address unless it's relevant (e.g. a physical office clients visit). Include what's useful — phone, email, website, and profile link are usually enough.
Is there a cost to use this tool?
The email signature generator is included in all NFC Tagify plans at no extra charge.
How do I add the profile link for a different team member?
Each team member should generate their own signature from their portal account, which automatically uses their profile link.
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Related: [Virtual Background Generator](/help/virtual-background) · [vCard Download](/help/vcard-download) · [Wallet Pass Generator](/help/wallet-templates) · [Public Profile View](/help/your-digital-card)