Help Center › Email Signature

Overview

The Email Signature tool helps you create professional email signatures with your contact details and a link to your digital business card. Enter your information, customise the design, and copy the signature into your email client. Recipients can click through to your profile and save your contact with one tap.

How to Access

  • From the portal menu or profile hub, go to Tools
  • Click Email Signature
  • The email signature builder opens

    • Step-by-Step: Creating Your Signature

  • Enter your details – Name, job title, company, phone, email, website
  • Add your photo (optional) – Upload a professional headshot
  • Include profile link – The signature can include a link to your digital card. Recipients click to view your full profile
  • Choose style – Select layout and colours. Match your brand
  • Copy – Copy the generated HTML. Paste it into your email client’s signature settings
  • Install – In your email app (Outlook, Gmail, etc.), paste the signature in the signature editor

    • Customisation Options

    • Layout – Horizontal or vertical arrangement of details
    • Colours – Text colour, link colour, and accents
    • Font – Font family and size. Keep it readable
    • Logo – Add your company logo
    • Social icons – Optional links to LinkedIn, Twitter, etc.
    • Profile link – "View my digital card" or similar. Links to your public profile

    Email Client Setup

    • Gmail – Settings → See all settings → General → Signature → Paste
    • Outlook – File → Options → Mail → Signatures → New → Paste
    • Apple Mail – Preferences → Signatures → Create new → Paste
    • Other clients – Look for "Signature" or "Signatures" in settings. Paste the HTML where supported

    Tips and FAQ

    Why doesn’t my signature look right in email?

    Some email clients strip or alter HTML. Use a simple layout and avoid complex styling. Test by sending yourself an email.

    Should I include my full address?

    Only if relevant. Many professionals omit a full address and keep phone, email, and website.

    Can I have different signatures for different purposes?

    Yes. Create multiple signatures in the tool and copy the one you need. Some email clients let you create multiple signatures and choose per email.

    Related: Virtual Background, Profile Templates, vCard Download