500+ event badges.
Ready for more than introductions.

An international event project needs more than a name on a badge. The organiser needed a local partner to turn evolving attendee lists into professionally printed ID badges that also worked as digital business cards.

The brief covered two event formats, multiple templates and colour-coded attendee types. Each badge required variable data on both sides, alongside NFC programming and a QR code linked to the attendee’s contact details.

Lists arrived in batches. Some entries were incomplete, repeated or needed clarification on how names should appear. New registrations continued to arrive as the event approached, so the production process needed to accommodate both approved lists and late additions.

Check the details before they reach the badge

Our system flagged potential duplicate registrations, including cases where a person appeared with different contact details. We reviewed the lists and raised missing, incorrect or untranslated information with the organiser so the appropriate action could be agreed.

Repeated names were not automatically removed: someone attending both events could legitimately need two badges. Long and multilingual names were also reviewed against the print layout, with presentation choices confirmed where needed.

Keep approved batches moving

We generated the personalised layouts, prepared the digital contact records and printed and programmed the badges in batches as lists arrived. Batch printing took 1–2 days in this project, with data queries communicated back to the organiser and acted on during the process. This describes the project’s batch workflow, not the end-to-end timescale or a universal turnaround guarantee.

1. Review the attendee dataFlag potential duplicates, incomplete details and name-formatting issues for organiser review.
2. Prepare each designApply the correct template, attendee colour and variable details across both printed sides.
3. Connect the badgeLink the NFC chip and QR code to the prepared digital contact record.
4. Print and organiseProduce the approved batches and pack by event, attendee type and surname.

Not every attendee’s details were available before printing. We also prepared blank, pre-programmed badges with a customised self-onboarding flow, so late arrivals had a way to add their own details.

This gave the organiser an alternative when personalised printing had closed. The attendee could set up the digital side of their badge on the spot, ready to share their details in the same way as other badge holders.

The final step was a direct handover. A member of the NFC Tagify team delivered the badges in person to the organisers’ hotel when they arrived in London.

The packs were organised by event and attendee category, then alphabetically by surname. The handover brought the physical badges, the prepared digital records and the late-arrival provision together for the event team.

• 500+ badges produced with double-sided variable-data printing.
• Multiple templates and colour-coded roles across two event formats.
• Reviewed attendee data with potential duplicates and data issues referred back to the organiser.
• NFC and QR contact sharing connected to the physical badges.
• A self-onboarding option for attendees whose details were not submitted in advance.
• Direct delivery in London to the event organisers.

The project shows how bespoke production and digital software can work together around real event constraints: evolving lists, different attendee groups and people arriving at the last minute.

Client and event identities are withheld for confidentiality. Quantities refer to badges produced, not unique attendees or measured engagement.